SWDDC - Constitution
1. Name
The name of the group shall be the South Worcestershire District Cricket Development Group, hereafter to be referred to as "the group". The group shall be recognised as a sub committee of the Worcestershire Cricket Board Youth Development Committee
2. Aims & Objectives
(i) Work in partnership and in consultation with the WCB and with all appropriate individuals and partner agencies to improve and develop opportunities for people to take part in and progress in cricket within the South Worcestershire District of Worcestershire (as defined in the Worcestershire Cricket Board Strategic Plan for Cricket) irrespective of age, disability, race, ethnic origin, creed, colour, social status or sexual orientation
(ii) To ensure a Duty of Care to its members and abide by the codes of conduct and policies as directed through the ECB 'Welfare of Young People in Cricket' policy
(iii) Assist the delivery of Key Performance Indicators as defined by the WCB
(iv) Maintain close relationships with relevant and appropriate organisations to assist with 2 (i) and 2 (ii)
(v) To develop, oversee & manage opportunities and playing programmes for people (particularly young people) in schools and clubs within the South Worcestershire district
(vi) To develop, oversee & manage district age group playing programmes in the South Worcestershire district
3 Membership
(i) Membership of the group shall be open to;
• all cricket clubs who affiliate to the WCB within the district of South Worcestershire (as defined in the Worcestershire Cricket Board Strategic Plan for Cricket)
• all partner organisations that fall within the boundary of the South Worcestershire District (as defined in the Worcestershire Cricket Board Strategic Plan for Cricket)
(ii) Full Membership shall be available by application to the Chair and will be offered as deemed appropriate by the voting members of the group (the Full Members)
Management of the Group
(i) The affairs of the group shall be managed by the Executive Officers of the Group
(ii) The Executive Officers of the group shall be the Chair Person, Secretary and Treasurer. All elected members will be regarded as Full Members of the group.
(iii) The Worcestershire Cricket Board Cricket Development Manager and the Worcestershire Cricket Board Strategic Support Officer shall be ex-officio members of the group.
(iv) All Executive Officers shall be elected for a period of one year, but shall be eligible for re-election to the same office or to another office the following year.
(v) The duties of the Executive Officers shall be:
• To control the affairs of the group on behalf of the full members
• To keep accurate accounts of the finances of the group through the Treasurer. These should be available for reasonable inspection by members and should be audited before every Annual General Meeting. The group shall maintain a bank 'current account' and the following Officers shall be authorised to sign group cheques: any two from the Chair, Treasurer and Secretary.
• To ensure decisions are made as advised in Sections 5, 6 & 7 of this constitution.
(vi) The Executive Officers shall have powers to appoint sub-committees or working parties as necessary and to co-opt advisers who may be non group members to advise on specialist subjects.
(vii) An elected Executive Officer ceases to be such if he or she ceases to be a member of the group, resigns by written notice, or is removed by the Group for good cause after the member concerned has been given the chance of putting their case to the Group. Appeal against removal may be made to an Appeals Committee of the Worcestershire Cricket Board. The Committee shall fairly decide time limits and formalities for these steps.
(viii) The Group has the power to:
• raise funds through external funding sources, appeals and subscriptions
• set aside funds for special purposes or as reserves
• co-operate with or affiliate firstly to any bodies regulating or organising the sport of cricket and secondly any body involved with cricket and thirdly with government and related agencies
• do all other things reasonably necessary to advance the aims and objectives of the group.
(ix) None of the above powers may be used other than to advance the aims and objectives in a manner consistent with the Rules and the general law.
5. General Meetings
(i) The Committee will be convened by the Secretary and shall meet at agreed intervals and not less than four times per year (quarterly).
(ii) A quorum for a General Committee Meeting shall be 4 Members including not less than 1 from the Chair, Secretary or Treasurer.
(iii) At all General Meetings, the Chair will be taken by the Chair or, in their absence, by a deputy appointed by Members attending the meeting. Each Member shall be entitled to one vote. Decisions made at a General Meeting shall be by a simple majority vote from those Members attending the meeting. In the event of equal votes, the Chair of the meeting shall be entitled to an additional casting vote.
6. The Annual General Meeting
(i) The Annual General Meeting of the group shall be held not later than the end of November each year.
(ii) Twenty one clear days written notice of the Annual General Meeting shall be given to members by circulating a copy of the notice to every member at their home address. Members must advise the Secretary in writing of any other business to be moved at the Annual General Meeting at least fourteen days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to members not less than seven days before the meeting.
(iii) The business of the Annual General Meeting shall be to:
• Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting
• Receive the audited accounts for the year from the Treasurer
• Receive the annual report of the Group from the Secretary
• Elect an auditor
• Elect the Officers of the Group (i.e. Chair, Secretary, Treasurer)
• Review group subscription rates and agree them for the forthcoming year
• Transact such other business received in writing by the Secretary from members seven days prior to the meeting and included on the agenda.
(iv) Nominations of candidates for election of Officers shall be made in writing to the
Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Members and must be seconded by another Member.
(v) Special General Meetings may be convened by the Committee or on receipt by the
Secretary of a request in writing from not less than 3 Members of the group. At least 21 days notice of the meeting shall be given.
7. Alterations to the Constitution
(i) Any proposed alterations to the groups Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal
(ii) Any alteration or amendment must be proposed by a Member of the group and seconded by another Member
(iii) Voting rights at the AGM are limited to 1 vote for each Member of the group.
(iv) For the AGM/SGM to be deemed quorate at least 5 Members with voting rights need to be present. This must include at least one of the Executive Officers of the Group (Chair, Secretary or Treasurer).
(v) Such alterations/amendments shall be passed if supported by not less than two-thirds of those Voting Members present at the meeting, assuming that a quorum has been achieved.
8. Finance & Property
(i) All group monies shall be banked in an account in the name of the group.
(ii) The Treasurer shall be responsible for the finances of the group and for providing a report on the financial position as required by the Committee.
(iii) The financial year will end on 30 th September
(iv) The Treasurer will present an audited statement of annual accounts at the Annual General Meeting.
(v) Any cheques drawn against group funds should hold the signatures of the Treasurer plus one other officer
(vi) The property and funds of the group cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and all surplus income or profits shall be reinvested in the group to assist the development of opportunities for girls and women.
(vii) The group may also in connection with its aims and objectives:
(a) employ personnel (though not for playing) and remunerate them for providing services, on fair terms set out by the Group in communication with the Worcestershire Cricket Board without the person concerned being present
(b) pay for reasonable hospitality for visiting teams and guests
9. Discipline and Appeals
(i) All complaints regarding the behaviour of members should be lodged in writing with the Secretary.
(ii) The Committee shall relate all complaints to the Worcestershire Cricket Board Management Board who will have the power to elect a Disciplinary Sub Committee who will meet to hear complaints within 14 days of a complaint being lodged. Any member requested to attend a Worcestershire Cricket Board Disciplinary sub-committee shall be entitled to be accompanied by a friend or other representative and to call witnesses. The Worcestershire Cricket Board Disciplinary Sub Committee has the power to take appropriate disciplinary action and will advise the Chair of the group the course of action to take (which may include the termination of membership).
(iii) The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days following the hearing.
(iv) There shall be a right of appeal to the Worcestershire Cricket Board Disciplinary Sub Committee against either the finding or the sanction imposed or both following disciplinary action being taken. Appeals should be lodged in writing within 14 days of the initial Sub Committee meeting. The Worcestershire Cricket Board Disciplinary Sub Committee shall then appoint an Appeals Committee (a maximum of three) which shall not include members involved with the initial disciplinary hearing but may include non members of the Board. The Appeals Committee shall consider the appeal within 14 days of the Secretary of the Worcestershire Cricket Board receiving the appeal. The individual submitting the appeal shall be entitled to be accompanied by a friend or other representative and to call witnesses. The decision of the Appeals Committee shall be final and binding on all parties.
10. Dissolution
(i) If at any General Meeting of the group, a resolution be passed calling for the dissolution of the group, the Secretary shall immediately convene a Special General Meeting of the group to be held not less than one month thereafter to discuss and vote on the resolution.
(ii) If at that Special Meeting, the resolution is carried by at least two-thirds of the Voting Membership present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the group and discharge all debts and liabilities of the group.
(iii) The Committee will then be responsible for the orderly winding up of the groups affairs.
(iv) After settling all liabilities of the group, the Committee shall dispose of the net assets remaining to the groups governing body (The Worcestershire Cricket Board) for use by them for related community sports.
11. Declaration
The South Worcestershire District Cricket Development Group hereby adopts and accepts this Constitution as a current operating guide regulating the actions of all members.
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